Grants Manager at Protection without Borders (POWIB)

Position Summary

The Grants Manager will oversee the full grants management cycle, from proposal development and donor compliance to reporting and close-out. This role requires a strong understanding of donor regulations, financial management, and compliance systems to ensure effective grant implementation in line with organizational and donor standards.

Key Responsibilities

Grants Planning and Proposal Development

• Lead the coordination and preparation of high-quality concept notes and proposals, ensuring alignment with organizational strategic objectives and donor priorities
• Facilitate proposal development processes, including budgeting, logical framework design, and coordination with program, finance, and MEAL teams
• Review all proposals and grant documents for accuracy, completeness, and compliance before submission to donors
• Support the development of cost proposals and ensure all financial aspects are in line with donor guidelines and internal controls

Grants Compliance and Donor Relations

• Serve as the focal point for all donor compliance matters, ensuring adherence to each donor's financial and contractual requirements
• Review sub-award agreements, partnership MOUs, and donor contracts to identify key compliance obligations
• Communicate donor rules and regulations to relevant teams and ensure that all staff understand their responsibilities under each grant
• Build and maintain effective working relationships with donors, ensuring timely communication, updates, and issue resolution

Financial Management and Reporting

• Collaborate with the Finance and Program teams to track expenditures against approved budgets and work plans
• Monitor burn rates, identify potential under/overspending, and recommend corrective actions as needed
• Ensure timely preparation and submission of accurate financial and narrative reports to donors, in compliance with required formats and deadlines