Front Desk / Administrative Assistant

About the Role

As a Front Desk and Administrative Assistant at Stella Maris High School, you will serve as the first point of contact for visitors, parents, and prospective families. You will ensure a professional, welcoming reception environment while managing essential daily administrative tasks that support school operations.

Core Responsibilities

• Greet visitors, parents, and prospective families professionally, creating a welcoming atmosphere
• Answer, screen, and forward telephone calls; manage school email correspondence; and distribute school newsletters and notices
• Maintain student attendance records, visitor logs, and update school databases and MIS systems
• Assist staff with photocopying, scanning, filing, and scheduling meetings
• Coordinate with school management for supply procurement, manage school mail, and assist with event organization (e.g., school meetings, open days)
• Handle confidential student and staff information with discretion and professionalism

Required Qualifications

• B.Sc./HND or equivalent in Business Administration, Education, or a related field
• 1–3 years of experience in a similar administrative role, preferably in a school environment
• Fluent English with excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Key Skills and Competencies

• Confident, courteous, and polite demeanor with strong interpersonal skills
• Highly organized with the ability to manage multiple tasks simultaneously
• Strong customer service focus
• Proactive problem-solving skills
• Ability to thrive in a fast-paced school environment