Facility Administrator and Procurement Officer at Bemil Nigeria Limited

About the Role

We invite applications from suitably qualified candidates for the position of Facility Administrator and Procurement Officer.

Administrative Responsibilities

Office Management

• Oversee day-to-day office operations, including office supplies, equipment maintenance, and cleanliness

Correspondence

• Manage and respond to incoming and outgoing correspondence, including emails, phone calls, and mail

Calendar Management

• Schedule meetings, appointments, and events for the team
• Maintain and coordinate calendars

Travel Arrangements

• Coordinate travel plans for employees, including booking flights, accommodations, and transportation

Document Management

• Organize and maintain physical and digital files, documents, and records

Meeting Support

• Prepare meeting materials, agendas, and minutes as needed

Visitor Management

• Greet and assist visitors, clients, and guests, ensuring a positive and professional experience

Procurement Responsibilities

Vendor Management

• Identify and evaluate potential suppliers
• Negotiate terms and maintain positive vendor relationships

Purchase Orders

• Prepare and process purchase orders with accuracy and compliance with company policies

Inventory Control

• Monitor and manage inventory levels of office supplies and equipment

Budget Tracking

• Assist in tracking procurement-related expenses
• Ensure adherence to budget allocations

Sourcing and Cost Optimization

• Identify cost-effective procurement options
• Seek opportunities for cost savings

Contract Management

• Assist in drafting, reviewing, and managing supplier contracts and agreements

Quality Control

• Ensure purchased items meet quality standards
• Resolve issues with vendors as needed