Executive Personal Assistant & Facility / Secretariat Manager at Workforce Group

About the Role

Our client is seeking an Executive Personal Assistant to the Director—a strategic role that combines high-level executive support, secretariat management, and facility/estate oversight. This is a unique opportunity to work directly with the Director, ensuring seamless operations across executive, administrative, and facility functions while managing international travel and immigration processes.

The position is located in Benin, with international travel required.

Key Responsibilities

• Provide comprehensive support to the Director by managing schedules, correspondence, and executive communications
• Oversee secretariat functions, including meeting coordination, agenda preparation, minutes, and records management
• Ensure smooth operations of the Director's office premises and estate, liaising with vendors, contractors, and service providers
• Manage international travel, visas, immigration compliance, and logistics for the Director and key executives
• Uphold the highest standards of confidentiality, professionalism, and efficiency across all responsibilities

Required Qualifications

• Strong background in executive administration, including diary management, executive correspondence, and stakeholder liaison
• Expertise in facility/estate oversight, vendor management, and health & safety compliance
• Proven ability in travel and immigration management, including visas, permits, and international logistics
• Excellent communication, report writing, and presentation skills
• Proactive, resourceful professional with integrity, adaptability, and exceptional organizational skills