Executive Assistant to the Group Chief Operating Officer (GCOO)

Role Overview

The Executive Assistant (EA) provides high-level administrative and operational support to the Group Chief Operating Officer (GCOO), ensuring effective management of daily activities, meetings, communications, and strategic priorities. The role requires discretion, proactivity, and the ability to manage multiple priorities in a fast-paced, high-stakes environment.

Key Responsibilities

• Manage complex calendars, meetings, and scheduling for the GCOO
• Handle correspondence and coordinate travel arrangements
• Prepare reports, presentations, and executive documentation
• Manage multiple priorities and deadlines simultaneously
• Maintain confidentiality and exercise professional judgment with sensitive information
• Anticipate executive needs and provide proactive support
• Liaise effectively with senior executives, board members, and cross-functional teams

Required Qualifications

• Bachelor's degree in Business Administration, Management, or a related field
• 2–3 years of experience as an Executive Assistant or in a senior administrative role supporting top management or C-suite executives
• Proven ability to manage complex calendars, meetings, correspondence, and travel arrangements in a fast-paced environment
• Strong written and verbal communication skills
• Excellent organizational and time-management skills
• High level of discretion and ability to handle confidential information professionally
• Detail-oriented with the ability to anticipate executive needs
• Strong interpersonal skills and ability to work effectively with senior leadership and cross-functional teams
• Proficiency in Microsoft Office Suite and virtual collaboration tools

Preferred Experience

• Background in corporate, real estate, investment, or construction environments