Executive Assistant to CEO at Firewood Rice Nigeria

About the Role

A reputable organization seeks a dedicated individual for this executive assistant position based in Lagos, Nigeria.

Key Responsibilities

• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare and organize meeting agendas, presentations, and reports as required
• Screen and prioritize emails, calls, and correspondence, responding on behalf of the CEO when necessary
• Serve as the primary point of contact between the CEO and internal/external stakeholders
• Facilitate effective communication by relaying information accurately and promptly
• Represent the CEO professionally in interactions with clients, partners, and team members
• Assist in planning, coordinating, and executing special projects and initiatives led by the CEO
• Track the progress of key tasks and ensure deadlines are met
• Conduct research and compile data to support decision-making
• Organize and manage executive meetings, including board meetings and leadership team gatherings
• Take detailed meeting minutes and follow up on action items
• Ensure meeting materials and presentations are prepared in advance
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries
• Process and manage expense reports in a timely and accurate manner
• Handle sensitive and confidential information with the utmost integrity and professionalism
• Maintain the highest standards of confidentiality in all aspects of work
• Oversee the organization and maintenance of the CEO's office, ensuring an efficient workspace
• Manage administrative tasks such as filing, document preparation, and supply management

Requirements

• Relevant qualifications and experience in an executive assistant or similar role