Executive Assistant( Female)

Position Overview

The Executive Assistant provides high-level administrative, operational, and strategic support to ensure the efficient functioning of the executive office. This role requires exceptional organizational skills, discretion, proactive problem-solving, and the ability to manage complex schedules and priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, gatekeeper, and liaison between the executive and internal and external stakeholders.

Reports To

Chief Executive Officer / Co-Founder

Key Responsibilities

Executive Support

• Manage and maintain complex calendars, scheduling meetings across multiple time zones
• Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting
• Prepare, edit, and review correspondence, reports, presentations, and briefing materials
• Act as a gatekeeper, prioritizing communications and requests to optimize executive time
• Anticipate executive needs and proactively address issues before they arise

Communication & Liaison

• Serve as the primary point of contact between the executive and internal teams, board members, clients, and external partners
• Handle sensitive and confidential information with the highest level of discretion
• Draft and manage communications on behalf of the executive when appropriate
• Facilitate effective communication across departments

Meeting & Project Management

• Plan and coordinate meetings, board meetings, and off-site events
• Prepare agendas, take meeting minutes, track action items, and ensure follow-through
• Assist with special projects, research, and strategic initiatives as assigned
• Monitor deadlines and deliverables to support executive priorities

Administrative & Operational Support

• Maintain organized filing systems (digital and physical)
• Manage expenses, invoices, and budget tracking related to the executive office