## Title: Executive Assistant

We invite applications from suitably qualified candidates to join our team as an Executive Assistant supporting the Managing Director.

Manage databases and filing systems for the MD
Implement and maintain procedures and administrative systems for the MD
Liaise with staff and clients on behalf of the MD
Assist the MD in reviewing, analyzing, and interpreting technical reports, data, and proposals
Prepare presentations, reports, and briefs for internal and external stakeholders
Book and arrange travel, transport, and accommodation for the MD
Manage the MD's diary, update social media pages, and ensure attendance at all required engagements
Remind the MD of important tasks and deadlines
Provide administrative assistance including writing and editing emails, drafting memos, and preparing communications on the MD's behalf
Organize the MD's personal commitments, including travel and childcare arrangements
Be available to travel out of state or country as required
Conduct research on behalf of the MD
Prepare expense reports for the MD and work with direct reports to resolve any issues with expense reports and timesheets
Support the MD in planning and coordinating strategic projects, ensuring timely delivery of milestones
Track progress and provide regular updates on project status, risks, and issues
Liaise with cross-functional teams to ensure alignment on project goals and deliverables
Perform other administrative tasks as requested by the MD

Bachelor's degree in Business Administration or a related field
Proven experience as a Technical Assistant, Executive Assistant, or in a similar role supporting senior management
Strong technical and analytical skills, with the ability to interpret complex information
Excellent organizational and multitasking abilities
Proficiency in Microsoft Office Suite
Familiarity with project management tools and methodologies
Strong people management skills

Executive Assistant at Jake Riley Limited

Job description