Executive Assistant at Jake Riley Limited

About This Opportunity

Jake Riley Limited is seeking a qualified and detail-oriented Executive Assistant to provide high-level administrative and strategic support to our Managing Director.

Key Responsibilities

• Manage databases and filing systems for the Managing Director
• Implement and maintain administrative procedures and systems
• Liaise with staff and clients on behalf of the Managing Director
• Assist in reviewing, analyzing, and interpreting technical reports, data, and proposals
• Prepare presentations, reports, and briefs for internal and external stakeholders
• Book and arrange travel, transport, and accommodation
• Manage the Managing Director's calendar, update social media pages, and ensure attendance at all required engagements
• Remind the Managing Director of important tasks and deadlines
• Provide administrative assistance including writing, editing emails, drafting memos, and preparing communications
• Organize personal commitments including travel and childcare arrangements
• Conduct research as requested
• Prepare and manage expense reports and resolve issues with timesheets
• Support planning and coordination of strategic projects, ensuring timely delivery of milestones
• Track progress and provide regular updates on project status, risks, and issues
• Liaise with cross-functional teams to ensure alignment on project goals and deliverables
• Perform additional administrative tasks as assigned
• Be available to travel out of state or country as needed

Required Qualifications

• Bachelor's degree in Business Administration or a related field
• Proven experience as a Technical Assistant, Executive Assistant, or similar role supporting senior management
• Familiarity with project management tools and methodologies
• Strong technical and analytical skills with the ability to interpret complex information
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite
• Strong people management skills

Location

Lagos, Nigeria