Event Coordinator at Hive HR

About the Role

We are seeking a seasoned, strategic, and execution-driven Event Coordinator to lead end-to-end planning and delivery of events. This is not a basic planner role—it's a creative, technical, account, and production leadership position rolled into one.

You will own events from inception to execution, translating briefs into actionable plans, managing clients and vendors, optimizing budgets, leading internal teams, and ensuring flawless delivery. From creative concepting to technical production and budget control to client satisfaction, you will make events happen.

Key Responsibilities

End-to-End Event Management

• Own and manage every stage of the event lifecycle, from briefing, ideation, budgeting, and planning to on-site execution and post-event reporting
• Interpret client needs into event blueprints, working with concept and creative teams to shape visual and experiential direction
• Lead internal project flow, assigning responsibilities across event assistants and creative collaborators

Client & Stakeholder Relationship Management

• Serve as the main point of contact for clients, from onboarding to wrap-up, maintaining regular communication, updates, and alignment
• Lead presentations and walkthroughs with clients, confidently defending timelines, budgets, and creative rationale
• Ensure client satisfaction and establish post-event feedback loops

Strategic Planning & Research

• Source new venues, production partners, talent, and event innovations that align with brand values and budget
• Conduct research into experiential trends, cultural calendars, and best practices to inform execution and pitch quality
• Support the leadership team in developing strategic event frameworks and toolkits

Technical & Production Oversight

• Coordinate event setup, breakdown, and run-of-show logistics with full attention to detail and timeline adherence

Location

Lagos, Nigeria