Documentation Specialist I at ABNL Limited

About the Role

ABNL Limited is seeking a Documentation Specialist I to manage all aspects of document control within assigned project scopes. This role is critical to ensuring compliance with company standards and project requirements.

Main Responsibilities

• Implement the Information Management Plan and supporting document control procedures
• Comply with Company Records Management Program requirements
• Enforce Information Management sections of Project Plans, Contract Coordination Procedures, and Purchase Orders
• Perform quality checks on Engineering and Supplier deliverables (document number, title, revision, date, etc.) and report deficiencies to the Information Management Lead
• Maintain and update Master Document Registers (MDRs), Supplier Master Document Registers (SMDRs), and Document Distribution Matrixes (DDMs) to meet project needs
• Ensure contractor and supplier documentation deliverables meet contract requirements through quality checks and corrective actions
• Generate progress reports on deliverable completion, issue look-ahead reports, and overdue reports
• Actively participate in project meetings and anticipate information management needs
• Prepare training materials and conduct Information Management workshops with the Project Team
• Train clerical staff on proper handling of contractor, supplier, and project team documentation in accordance with the Information Management Plan
• Conduct gap analysis of Contractor Document Control Procedures against Company requirements and provide recommendations for improvements
• Identify differences between Contractor Electronic Document Management System (EDMS) and Company EDMS (UDOCS), and report findings to Project Information Management Lead and Common Skill Center
• Conduct quarterly audits and assessments as required

Location

Lagos, Nigeria