Contracts Engineer / Administrator at Westfield Consulting

Position Overview

This position offers a great opportunity for career growth. You will report directly to the Contracts Manager, Project Manager, or Project Director, and will supervise Junior Contract Engineers/Administrators.

Job Objective

To ensure that contract conditions for all projects meet clients' needs by developing, implementing, and reviewing contracts, ensuring that best practices are followed on every project, and making all updates available to all project participants.

Key Responsibilities

Contractual Management

• Follow a thorough and systematic approach in managing contractual matters between the company and contractors
• Prepare commercial and contractual correspondence during contract implementation
• Maintain tracking systems for all contractual correspondence
• Produce and maintain accurate and comprehensive contract records and reports for Site Instructions, Contract Change Requests, Contract Changes (actual and foreseen), and all supporting communications or documentation

Variation Orders and Commercial Liaison

• Liaise with Project Management to prepare, negotiate, and ensure execution of all Variation Orders with clients and subcontractors
• Provide commercial and contractual advice to the Project Management Team

Financial and Invoicing Support

• Assist in the preparation of all invoices to clients in accordance with contract terms
• Manage the invoicing process to ensure timely payments
• Assist in evaluation of contractor's contractual claims and recommendations for financial settlement
• Assist in the settlement of the Contract Final Account

Reporting and Documentation

• Attend periodic progress meetings (weekly)
• Ensure meeting minutes reflect an unbiased record of discussions and issues addressed
• Review and verify Contractor's Monthly Progress Reports before issue to Client

Insurance and Claims

• Assist in processing insurance claims and vendor back charges with the appropriate company department
• Support insurance-related matters concerning loss or damage