Chief of Staff (Executive Office)

About the Role

Stella Maris High School seeks a Chief of Staff to serve as the operational nerve center of the Executive Office. This is a senior execution role reporting directly to the Executive Director/Founder, operating across Education, Technology, Media & IP divisions.

Location: Hybrid | High-availability role

Key Responsibilities

Executive Office Command Center

You will design, build, and run the Executive Office as an operational nerve center, owning:

• Weekly Executive Reports to the Founder
• Overdue and risk dashboards
• Leadership action trackers
• Cross-business dependency tracking
• Central executive documentation library (Confluence/Drive)

Every executive meeting must result in clear decisions, assigned owners, defined deadlines, documented outcomes, and tracked follow-up. No meeting concludes until execution is actively monitored.

Execution Enforcement

You will serve as the primary follow-through engine, responsible for:

• Tracking deliverables across leadership, HR, IT, schools, and product teams
• Relentlessly pursuing owners on committed actions
• Surfacing blockers early
• Escalating performance gaps
• Documenting non-compliance
• Insisting on factual updates rather than narrative-based reporting

Systems & Process Building

You will convert operational chaos into structured systems, building and maintaining:

• Standard Operating Procedures (SOPs) and operational playbooks
• Onboarding frameworks
• Leadership scorecards
• Audit and compliance templates
• Reporting systems
• Role charters and workflows

Cross-Business Integration

You will operate above departmental boundaries to ensure alignment across:

• Stella Maris Schools
• MyStar Technology ecosystem
• HR & Executive Office
• Media & IP arms
• Vendors and consultants

You will prevent silos, surface conflicts early, and protect executive priorities.

Leadership Performance Support

You will provide direct support to the Founder, including:

• Weekly performance briefs
• Risk and bottleneck analysis
• Hiring and onboarding tracking
• Policy rollout enforcement
• Execution recommendations

Required Profile

This role is only for someone with strong operations or program management experience.