Assistant Procurement Officer at Khenpro Global Services

Job Summary

The Assistant Procurement Officer supports the procurement department in ensuring the timely sourcing, purchasing, and delivery of quality food ingredients, packaging materials, and restaurant supplies at competitive prices. The role involves working closely with vendors and store managers to maintain optimal stock levels, uphold quality standards, and ensure smooth daily operations across outlets.

Key Responsibilities

Purchasing & Sourcing

• Assist in sourcing and evaluating suppliers for food ingredients, packaging, and operational materials
• Prepare and issue purchase orders in line with approved requisitions and procurement plans
• Compare price quotations and negotiate with suppliers to secure the best deals without compromising on quality
• Monitor supplier performance and report any delays or non-compliance

Inventory & Supply Coordination

• Work with the inventory and store team to track stock levels and prevent shortages or overstocking
• Ensure prompt replenishment of perishable and non-perishable goods to all outlets
• Coordinate deliveries with suppliers and verify that quantities and quality meet order specifications
• Assist in monthly stock reconciliation and variance analysis

Vendor Management

• Maintain an updated supplier database with contact details, price lists, and performance records
• Support the Procurement Manager in conducting periodic supplier reviews and evaluations
• Liaise with vendors to resolve quality issues, delays, or discrepancies
• Ensure suppliers comply with the company's hygiene, safety, and ethical sourcing standards

Compliance & Documentation

• Ensure all procurement transactions comply with company policies, budgets, and approval limits
• Maintain accurate purchase records, contracts, and delivery documentation
• Support internal audits by providing relevant procurement data and supporting documents