Administrative Officer / Executive Assistant to the MD

Position Overview

The Administrative Officer / Executive Assistant to the Managing Director will provide high-level administrative and operational support to ensure the efficient functioning of the organization and effective time management for the Managing Director.

Key Responsibilities

• Schedule meetings and appointments to optimize time management for the Managing Director and other stakeholders
• Coordinate travel arrangements, itineraries, and logistics to ensure seamless travel experiences
• Manage office supplies inventory and ensure proper functioning of office equipment and software
• Handle filing of documents, respond to emails, maintain databases, and ensure accurate record-keeping
• Supervise and coordinate administrative functions and support team members to ensure smooth daily operations
• Track and manage inventory levels of cleaning supplies and equipment for store operations
• Create, issue, and process customer invoices in a timely and accurate manner
• Maintain accurate records of inventory movements and transactions for accountability and transparency
• Provide administrative support to staff and executives, including preparing reports, presentations, and managing databases
• Oversee the ordering, receiving, and storage of office and operational supplies
• Manage and update the Managing Director's social media accounts as required
• Perform other administrative and operational tasks as assigned by the company

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field (preferred)
• Proven experience as an Administrative Officer, Executive Assistant, or in a similar role supporting senior management
• Experience in scheduling, calendar management, and coordinating meetings and travel arrangements
• Prior experience handling invoicing and documentation