Administrative Officer at Vopnucity Nigeria Limited

About the Role

This position offers a great opportunity for career growth in a dynamic administrative environment.

Responsibilities

• Manage office operations to ensure efficiency and productivity
• Maintain office supplies and equipment, and place orders as needed
• Coordinate with procurement and purchasing teams to place orders for replenishment stock, ensuring timely delivery and availability of inventory items
• Organize and maintain filing systems, both electronic and physical
• Provide general administrative support, such as answering phones and greeting visitors
• Assist with special projects and events as assigned
• Schedule in-house and external events
• Ensure office equipment and company vehicles are maintained and relevant records are up to date
• Ensure office supplies and materials are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Conduct regular inventory audits, reconciling physical stock counts with inventory records, investigating discrepancies, and resolving inventory variances
• Collaborate with warehouse and logistics teams to ensure efficient storage, handling, and distribution of inventory items
• Monitor and control inventory levels, tracking stock movements, and conducting regular stock counts to ensure accuracy and completeness of inventory records
• Receive, inspect, and record incoming inventory supplies, verifying quantities, quality, and condition of goods received against purchase orders
• Coordinate repairs, cleaning, and maintenance of office buildings and equipment
• Liaise and supervise utility service providers (plumber, electrician, cleaners, security guards, drivers, welder, etc.)
• Ensure fire safety measures and compliance with health and safety regulations

Required Qualifications

• OND, HND or equivalent qualification
• 3 years of proven experience in an administrative or related role
• Strong organizational and time management skills
• Excellent written and verbal communication skills