Administrative Executive at Michael Stevens Consulting

About the Role

We are seeking a highly organized and committed Administrative Executive to manage daily operations in Lagos. This role is crucial for ensuring the efficiency and coordination of our mission delivery, serving as the backbone of the organization by handling administrative duties that directly support program teams and leadership.

Key Responsibilities

• Office & Resource Management: Oversee day-to-day administrative functions of the office. Manage and maintain inventory of office supplies and program materials, and ensure equipment (computers, projectors, etc.) is in good working order.
• Documentation and Compliance: Establish and maintain meticulous electronic and physical records of beneficiaries, donors, and organizational activities, ensuring compliance with relevant legal and donor requirements.
• Meeting and Event Coordination: Organize logistics for board meetings, staff meetings, and small-scale community events or workshops. Prepare necessary materials (agendas, reports, minutes) and ensure timely distribution.
• Financial Administration Support: Assist with basic financial tasks, including processing reimbursements, managing petty cash funds, tracking budget expenses, and preparing administrative reports for audits.
• Communication Flow: Manage all official correspondence (emails, letters to donors/partners) and ensure all internal and external communications are professional and aligned with the organization's mission.
• Volunteer & Staff Support: Coordinate administrative aspects of staff and volunteer onboarding and off-boarding. Assist with maintaining personnel records and coordinating team schedules.
• Facility Liaison: Act as the main contact for building management, utility providers, and general service contracts.

Required Qualifications

We are looking for a qualified candidate with strong organizational skills and attention to detail.