Administrative Assistant at Nine Stars Limited

Job Summary

We are seeking a highly organized and dependable Administrative Assistant with over 4 years of professional experience. The ideal candidate will manage a wide range of administrative tasks to support our office operations, including managing schedules, handling correspondence, performing office errands, and maintaining efficient office systems.

This is a full-time salaried position offering a competitive compensation package.

Key Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
• Handle incoming calls, emails, and correspondence efficiently
• Organize and maintain office filing systems, both physical and digital
• Prepare and edit reports, presentations, and other documents as needed
• Coordinate office errands, including picking up or delivering items, documents, and other administrative tasks
• Provide support for meetings, including preparation of agendas, taking minutes, and ensuring all meeting logistics are in place
• Assist in the preparation of office budgets and track expenses
• Handle general office management tasks such as maintaining office supplies and equipment
• Ensure compliance with office policies, health and safety regulations, and confidentiality standards
• Perform other ad-hoc administrative duties as requested by management

Required Qualifications

• Minimum of 4 years of experience as an Administrative Assistant or in a similar role
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and prioritize tasks effectively
• Attention to detail and strong problem-solving abilities
• Strong organizational and time management skills
• Valid driver's license with ability to drive when necessary
• Excellent multitasking abilities