Administrative and Office Support Officer at Newchip Technologies

About the Role

We are seeking a proactive and highly organized Administrative and Office Support Officer to manage the day-to-day administrative operations of our office. This role is crucial for ensuring efficiency across all departments and providing essential support to management and staff.

Key Responsibilities

Office Administration & Management

• Manage and maintain the office environment, ensuring it is clean, organized, and adequately stocked with necessary supplies (stationery, consumables, etc.)
• Oversee the efficient use and maintenance of office equipment such as photocopiers, printers, and communication systems
• Manage the office budget for supplies, utilities, and general maintenance, ensuring cost-effectiveness

Communication and Correspondence

• Manage incoming and outgoing communication, including answering and routing phone calls, handling emails, and managing postal mail
• Maintain organized physical and electronic filing systems for company documents, records, and correspondence
• Draft, format, and review internal memos, reports, and official company letters

Executive and Staff Support

• Schedule and coordinate meetings, appointments, and travel arrangements for management and staff
• Prepare necessary documentation and logistics for meetings (e.g., setting up projectors, preparing refreshments)
• Assist with basic HR administrative tasks, such as maintaining staff records and coordinating onboarding logistics for new hires

Data Entry and Documentation

• Perform accurate and timely data entry and maintain updated databases
• Assist the accounting team with basic documentation tasks, such as processing petty cash and filing receipts

Required Qualifications & Experience

• A minimum of an Ordinary National Diploma (OND) or Higher National Diploma (HND) in Business Administration, Office Technology, Secretarial Studies, or a related field