Admin Service Manager at Autochek

We are looking for a qualified candidate to fill this position. JOB SUMMARY

• We are seeking a highly organized and proactive Admin Manager to oversee and streamline our

• administrative operations. The ideal candidate will be responsible for managing vendor relationships,

• coordinating travel logistics, supervising drivers and company logistics, overseeing inventory and facility management, and ensuring efficient procurement and payment processes.

ESSENTIAL JOB FUNCTIONS Administrative Operations

• Implement administrative policies, procedures, and systems that support the strategic goals of the organization.

• Oversee office operations and ensure administrative functions run smoothly across all locations.

Vendor & Facility Management

• Manage relationships and contracts with vendors and service providers; regularly review performance and ensure service level compliance.

• Maintain a vendor database and regularly evaluate cost-efficiency and quality.

• Supervise facilities maintenance and services (cleaning, security, repairs, utilities) to ensure a safe and functional working environment.

• Ensure cost-effective procurement of office equipment, supplies, and services.Ensure that the office and company facilities are clean, secure, and well-maintained.

Travel Planning

• Manage end-to-end travel logistics including flights, accommodation, visa processing, and local transportation for employees and executives.

• Maintain travel budgets and ensure adherence to policy.

• Ensure cost-effective travel solutions while maintaining convenience and safety.

• Track and reconcile travel expenses and travel-related vendor payments.

Driver & Logistics Management

• Oversee company vehicle usage, maintenance, scheduling, and ensure compliance with road

• safety standards and vehicle documentation regulations.

• Coordinate logistics for movement of employees and materials across various locations.

• Supervise company drivers and manage vehicle assignments, route planning, and maintenance

• schedules.

• Track vehicle usage and fuel consumption to optimize fleet efficiency.

Inventory Management

• Oversee the acquisition, tracking, and issuance of office supplies, assets, and consumables.

• Maintain an accurate inventory database and conduct periodic audits.

• Implement processes to reduce waste and optimize stock levels.

Procurement & Payment Management

• Manage and maintain the ApprovalMax system, ensuring that all procurement and expense requests are accurately logged, reviewed, and approved in line with internal purchasing policies.