Admin & Facility Officer

Position Overview

We invite applications from suitably qualified candidates for the role of Admin & Facility Officer. This is a highly organized and proactive position responsible for overseeing office administration and facility management. The role ensures smooth daily operations, optimal utilization of company assets, vendor coordination, and maintains a safe, functional, and compliant working environment.

Key Responsibilities

Administrative Management

• Manage day-to-day administrative tasks, including correspondence, filing, and record-keeping
• Support HR and management with staff logistics, meetings, and internal communications
• Maintain office supplies and ensure timely procurement of consumables
• Implement and monitor administrative policies and procedures

Facility Management

• Ensure effective maintenance and upkeep of factory and office facilities
• Coordinate preventive and corrective maintenance of utilities, equipment, and infrastructure
• Maintain asset registers and track company property usage
• Manage security, cleaning, and general housekeeping services

Vendor & Service Coordination

• Liaise with vendors, contractors, and service providers to ensure timely and quality service delivery
• Monitor vendor performance, contracts, and compliance with service-level agreements
• Support procurement and cost optimization related to administrative and facility services

Health, Safety & Compliance

• Ensure office and factory areas comply with safety, hygiene, and regulatory standards
• Implement basic HSE practices and respond to facility-related safety incidents
• Conduct regular audits of facility conditions and administrative processes

Reporting & Budget Control

• Prepare reports on administrative activities, facility maintenance, and vendor performance
• Monitor and control administrative and facility-related expenses
• Recommend improvements for efficiency, safety, and cost-effectiveness

Key Performance Indicators

• Timeliness and accuracy of administrative tasks and reporting