Admin / Facility Manager at Distritech Distribution Limited

About the Role

This position offers a great opportunity for career growth. The Admin & Facility Manager oversees all administrative operations, facility maintenance, and asset management across the organisation. The role ensures a safe, functional, and efficient working environment while maintaining accurate control and accountability for all administrative and facility-related assets.

Key Responsibilities

Administration & Office Management

• Oversee general administrative functions across office locations
• Develop and enforce office procedures, policies, and documentation
• Supervise front desk operations, administrative staff, and logistics personnel
• Manage supplies, consumables, and administrative procurement
• Coordinate company-wide logistics, transport, and protocol arrangements

Facility & Infrastructure Management

• Ensure all facilities are fully functional, safe, and compliant with standards
• Implement preventive and reactive maintenance schedules
• Manage utilities such as power, HVAC, security systems, and building services
• Liaise with landlords, government agencies, and maintenance contractors
• Conduct periodic facility inspections with documented reports

Asset Management

• Maintain an updated asset register for all physical and administrative assets
• Oversee the lifecycle of assets: acquisition, tagging, allocation, maintenance, and disposal
• Implement asset tracking and accountability mechanisms across locations
• Conduct periodic asset audits and reconciliation with Finance and IT units
• Recommend asset renewal and replacement plans based on depreciation and usage

Vendor & Contract Management

• Source and evaluate administrative and facility vendors
• Negotiate SLAs, track renewals, and enforce compliance
• Monitor service delivery quality and escalate vendor underperformance

Compliance, Safety & Regulatory

• Ensure adherence to health, safety, and statutory facility regulations