Admin Assistant at VIS Ideal Concept Limited

About the Role

An established company is recruiting for an Administrative Assistant to provide comprehensive administrative and clerical support to management and operations teams.

Key Responsibilities

• Provide administrative and clerical support to the management and operations teams
• Assist in preparing proposals, quotations, and job reports for janitorial and facility management contracts
• Maintain updated records of client contracts, staff rosters, and site assignments
• Track attendance, leave, and deployment schedules for janitorial staff
• Coordinate internal communication between office and field staff
• Manage office correspondence, calls, and emails professionally
• Prepare and maintain administrative and operational documents, including invoices, requisitions, and memos
• Monitor office supplies and support procurement requests for janitorial materials
• Support HR and operations in staff documentation and record-keeping
• Assist in planning meetings, trainings, and company events
• Ensure the office environment is organized, professional, and conducive to productive work

Requirements

• Bachelor's Degree, HND, or OND
• 2 - 5 years of relevant experience