Admin and Facility Officer at Elizabeth Maddeux

About the Role

We are seeking a qualified Admin and Facility Officer to oversee the day-to-day administrative operations and facility management of our pharmaceutical organization. This role is essential in ensuring a safe, efficient, and well-maintained working environment while providing comprehensive administrative support to enhance productivity and compliance.

Key Responsibilities

Administrative Management

• Manage day-to-day office administration and support services
• Coordinate procurement of office supplies, consumables, and services
• Maintain accurate records, files, and documentation in line with company and regulatory standards
• Support internal communication and coordination across departments

Facilities Management

• Oversee maintenance of office buildings, warehouses, laboratories, utilities, and other company facilities
• Liaise with vendors, service providers, and contractors for repairs and maintenance
• Monitor cleanliness, waste disposal, and pest control in line with pharmaceutical hygiene standards

Health, Safety & Compliance

• Ensure facilities comply with pharmaceutical industry standards, health and safety regulations, and company policies
• Maintain records for audits, inspections, and compliance reviews

Asset & Inventory Management

• Maintain an up-to-date asset register for office and facility equipment
• Track usage, maintenance schedules, and replacement needs
• Ensure proper handling and storage of administrative assets

Vendor & Cost Management

• Monitor vendor performance and service-level compliance
• Support cost control initiatives and budget tracking for administrative expenses

Support to Management

• Prepare reports on facility status, incidents, and maintenance activities
• Support company events, meetings, and inspections

Key Performance Indicators

Administrative Efficiency

• Timely availability of office supplies