Admin and Facility Officer

This vacancy presents a chance to join a leading organization. Position Overview:

• Our client is seeking an experienced and strategic Admin and Facility Officer to lead and optimize end-to-end business operations.

• The Admin and Facility Officer will be responsible for overseeing the day-to-day administrative operations and facility management of the organization.

• This role ensures a safe, efficient, and well-maintained working environment while providing administrative support to enhance productivity and compliance within the pharmaceutical setting.

Key Responsibilities: Administrative Management:

• Manage day-to-day office administration and support services.

• Coordinate procurement of office supplies, consumables, and services.

• Maintain accurate records, files, and documentation in line with company and regulatory standards.

• Support internal communication and coordination across departments.

Facilities Management:

• Oversee maintenance of office buildings, warehouses, laboratories, utilities and other company facilities.

• Liaise with vendors, service providers, and contractors for repairs and maintenance.

• Monitor cleanliness, waste disposal, and pest control in line with pharmaceutical hygiene standards.

Health, Safety & Compliance:

• Ensure facilities comply with pharmaceutical industry standards, health and safety regulations, and company policies.

• Maintain records for audits, inspections, and compliance reviews.

Asset & Inventory Management:

• Maintain an up-to-date asset register for office and facility equipment.

• Track usage, maintenance schedules, and replacement needs.

• Ensure proper handling and storage of administrative assets.

Vendor & Cost Management:

• Monitor vendor performance and service-level compliance.

• Support cost control initiatives and budget tracking for administrative expenses.

Support to Management:

• Prepare reports on facility status, incidents, and maintenance activities.

• Support company events, meetings, and inspections.

Key Performance Indicators (KPIs) Administrative Efficiency:

• Timely availability of office supplies.

• Accuracy and completeness of administrative records.

• Turnaround time for administrative requests.

Facilities & Maintenance:

• Percentage of maintenance issues resolved within SLA timelines.

• Facility downtime incidents (target: minimal or zero).

• Preventive maintenance schedule adherence.

Health, Safety & Compliance:

• Number of safety or compliance violations.

• Audit...