Account Payable Officer

Position Overview

Join RusselSmith Group as an Accounts Payable Officer and play a key role in our financial operations. In this position, you will process vendor invoices, manage payments, and maintain accurate financial records to ensure timely and compliant disbursements. This role supports cash flow management, vendor relations, and financial reporting while adhering to company policies and regulatory standards.

Essential Duties and Responsibilities

• Verify and process supplier invoices by matching against Purchase Orders, Goods Received Notes, and contracts for accuracy and authorization
• Enter invoice and payment data into ERP/accounting systems and perform three-way matching to prevent errors
• Prepare and execute payments via EFT, cheques, or wire transfers according to payment terms and cash flow availability
• Reconcile vendor statements, resolve discrepancies, and maintain supplier master data including contact and payment terms
• Monitor accounts payable aging reports, prioritize urgent payments, and communicate with vendors on status and issues
• Handle employee expense reimbursements, petty cash, and cash advances per company policy and approval limits
• Generate reports on payables, cash disbursements, and vendor performance for management and audit purposes
• Assist in month-end close, internal audits, and process improvements to enhance efficiency and controls
• Ensure compliance with financial regulations, tax withholding, and internal controls such as dual approvals for high-value payments

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• 2+ years of accounts payable experience in a corporate environment
• Proficiency in Microsoft Excel and accounting software
• Strong numerical accuracy and attention to detail
• Excellent deadline management skills

Preferred Skills

• Knowledge of GAAP/IFRS standards
• Experience with procurement processes and vendor management
• Excellent communication skills
• ERP systems experience