Secretary

This vacancy presents a chance to join a leading organization. Key Responsibilities: Administrative & Office Support: - Provide comprehensive secretarial and administrative support to management and departments. - Manage office correspondence including emails, letters, and phone calls. - Draft, format, and prepare reports, memos, presentations, and other documents. - Maintain proper filing systems (electronic and hard copy) for easy retrieval of documents. Scheduling & Coordination: - Manage calendars, schedule meetings, and coordinate appointments. - Organize meetings, prepare agendas, and take accurate minutes. - Coordinate travel arrangements and logistics where necessary. Records & Documentation Management: - Maintain accurate records of office documents and correspondence. - Ensure proper documentation and archiving of company files. - Track and monitor important deadlines and follow-ups. Front Desk & Communication: - Serve as the first point of contact for visitors and external stakeholders. - Handle incoming calls, inquiries, and correspondence professionally. - Direct inquiries to appropriate departments or personnel. Office Operations Support: - Monitor office supplies and place orders when necessary. - Support internal communication and coordination between departments. - Liaise with external vendors, consultants, and service providers when required. Compliance & Confidentiality: - Ensure confidentiality of sensitive company information. - Support adherence to company policies and administrative procedures. Requirements: - Bachelor’s Degree in Business Administration, Office Management, or a related field. - Previous experience as a Secretary, Administrative Assistant, or similar role is an advantage. Skills: & Qualifications: - Strong organizational and time-management skills - Excellent written and verbal communication skills - High level of professionalism and confidentiality Strong attention to detail: - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) - Ability to multitask and meet deadlines - Good interpersonal skills and customer service orientation - Ability to work independently and as part of a team.