Procurements Officer

Position Overview

The Procurement Officer is responsible for sourcing, negotiating, purchasing, and managing goods and services required by the organization in a cost-effective, timely, and compliant manner. The role ensures value for money, vendor reliability, and adherence to internal policies and regulatory standards.

Key Responsibilities

Procurement & Sourcing

• Identify, evaluate, and select reliable suppliers and vendors in line with organizational needs
• Obtain and analyze quotations, bids, and proposals to ensure competitive pricing and quality
• Prepare purchase requisitions, purchase orders, and contract documentation
• Ensure timely procurement of goods and services to avoid operational delays

Vendor & Contract Management

• Negotiate pricing, payment terms, delivery timelines, and service levels with suppliers
• Build and maintain strong relationships with vendors and service providers
• Monitor supplier performance and address issues relating to quality, cost, or delivery
• Ensure contracts are executed and managed in line with agreed terms

Compliance & Policy Adherence

• Ensure all procurement activities comply with organizational policies, ethical standards, and applicable regulations
• Maintain accurate procurement records, documentation, and audit trails
• Support internal and external audits by providing required procurement documentation

Cost Control & Reporting

• Track procurement spend and support cost-saving initiatives
• Prepare procurement reports, supplier evaluations, and spend analyses
• Assist in budgeting and forecasting related to procurement activities

Inventory & Coordination

• Work closely with finance, operations, and stores/warehouse teams to align procurement with demand
• Monitor stock levels and support inventory replenishment planning
• Follow up on deliveries to ensure accuracy, completeness, and timeliness