Procurement / Store Officer

Position Overview

We are seeking a reliable Procurement & Store Officer to join our hospital team. You will manage everything from procuring high-quality medical consumables to organizing the hospital store and tracking every item used.

Key Responsibilities

Smart Procurement & Sourcing

• Find and vet trusted suppliers for medical drugs, surgical tools, oxygen, and office supplies
• Negotiate prices and terms to ensure the hospital gets the best value without compromising on quality
• Prepare and follow up on purchase orders to ensure items arrive on time

Expert Store Management

• Check all incoming deliveries to ensure the quality and quantity match the order
• Use Excel or hospital software to keep a real-time record of stock levels
• Ensure that medical supplies with the earliest expiry dates are used first (FEFO/FIFO) to prevent waste

Departmental Support

• Issue supplies to the Pharmacy, Wards, and Labs based on their daily needs
• Monitor which departments are using the most supplies and report any unusual patterns or waste
• Ensure that vaccines and certain medications are stored at the correct temperatures

Quality Control & Reporting

• Conduct monthly physical stock counts to ensure physical stock matches records
• Maintain organized files for all invoices, receipts, and delivery notes
• Report any damaged or expired goods to management immediately

Required Qualifications & Experience

• Degree or Diploma in Purchasing & Supply, Business Administration, or a related field
• At least 2 years of experience in storekeeping or procurement
• Previous experience in a hospital or pharmacy environment is highly preferred

Required Skills

• Strong knowledge of Microsoft Excel