Procurement Specialist

We are seeking an experienced professional for this opening. About the Role

• The Procurement Specialist is responsible for sourcing, negotiating, and purchasing high-quality materials, equipment, and services required for construction projects, facility operations, hospitality management, office etc. The role ensures cost-effective procurement, timely delivery, supplier compliance, and alignment with the company’s PPPs and operational objectives.

Job Responsibilities Procurement & Sourcing

• Ensure that transactions are processed in compliance with Cruxstone’s Procurement policy to meet specific organizational requirements

• Identify, evaluate, and select potential suppliers who can provide required quality goods/service at the most competitive price, at the right time and to the right location to bring about significant savings.

• Monitor suppliers’ performance to ensure high quality of goods/service and timely delivery.

• Ensures that favorable commercial terms; conditions of purchase, warranties, after sale support services are negotiated and agreed with suppliers.

• Issue RFI/RFQ/RFP to suppliers and ensure to receive responses at the required time.

• Prepare analysis of quotations/bids within Timelines/SLA for approval

• update the weekly procurement dashboard

• Request and analyze quotations, proposals, and tenders to ensure competitive pricing and value for money.

• Maintain an up-to-date vendor database and build strong supplier relationships.

Contract & Negotiation

• Negotiate pricing, payment terms, delivery conditions/terms, and contract agreements.

• Prepare purchase agreements and procurement documentation in line with company PPPs.

• Ensure supplier compliance with contract terms and performance expectations.

Purchase Order Management

• Prepare, process, and track purchase orders (POs).

• Convert PRs to POs in line with agreed SLA

• Monitor order status to ensure on-time delivery of materials and services.

• Resolve issues related to delayed deliveries, shortages, or product quality concerns.

Cost & Budget Control

• Work with end users and finance teams to ensure purchases align with project budgets.

• Identify opportunities for cost reduction to drive savings and procurement process improvement.

• Track procurement expenses and prepare periodic cost reports.

Quality Assurance & Compliance

• Ensure all purchased materials meet required specifications, standards, and regulatory requirements.

• Conduct supplier performance evaluations and audits.

• Comply with company procurement policies and industry best pr...