Procurement Officer / Storekeeper

Position Overview

KAAF Specialist Hospital is expanding its dynamic team and seeking a detail-oriented Procurement Officer / Storekeeper to oversee the ordering, receiving, inspecting, storing, issuing, and shipping of equipment, materials, and supplies for various departments.

Duties & Responsibilities

• Maintain and verify all transactions in the store
• Maintain records of stock received and issued to departments
• Compile orders for purchasing and verify receipt of orders with Accounts Payable
• Research cost, quality, and availability of goods; select appropriate goods and vendors; and submit requisitions that comply with departmental budgetary guidelines
• Monitor storeroom budget
• Inspect and verify that received stock meets specifications and that orders are complete
• Resolve order problems with vendors and departments as necessary
• Store articles by style, size, material, etc., according to departmental procedures
• Rotate supplies to ensure items do not expire before use
• Maintain a clean, sanitary, and orderly storeroom
• Make decisions regarding the physical layout of the storeroom
• Perform inventory of storeroom supplies on a weekly and semi-annual basis and update in HMIS
• Conduct inventory maintenance and determine redistribution actions for stored goods when necessary
• Document storeroom operations for billing and inventory control
• Perform clerical duties such as data entry of requisitions and receipts
• Answer staff questions regarding storeroom activities to ensure quality service delivery
• Assist staff in evaluating new products and suggest product substitutions when necessary
• Liaise with departments in planning the range and quality of materials to be stocked

Job Requirements

• Bachelor's Degree in a related discipline
• Minimum 1 year of experience in storekeeping/inventory management
• Excellent communication skills