Procurement Officer

A reputable organization seeks a dedicated individual for this role. Job Responsibilities: The Procurement Officer will provide support to the Procurement team with project procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation. He/She will work under the direct supervision of State Team Lead/Coordinator and Co-managed by the Procurement and Logistics Coordinator to carry out the following key responsibilities: Procurement Compliance: Procure goods and services in strict adherence to Helen Keller\'s procurement policies and procedures, as well as donor compliance standards. Maintain comprehensive procurement records, including a supplier database, and uphold the efficiency of procurement processes, ensuring timely and cost-effective outcomes. Project Procurement Oversight: Oversee and monitor the execution of project procurement plans, employing Strategic Planning, Sourcing and Supplier Management strategies. Engage and follow up with relevant staff to ensure seamless project procurement. Contractual Management: Manage the end-to-end procurement process, including the development and execution of contractual agreements with suppliers. Foster positive relationships within the supplier network, conduct effective negotiations, and oversee contract management. Specific Responsibilities: Procurement Management

• Support to establish, lead, and implement procurement processes to support activity implementation for the project, from initial sourcing through delivery and in accordance with donor rules and regulations, and Helen Keller Intl policies. This involves the process of overseeing competitive solicitation and selection vendors, negotiation of contracts, forecasting demand, and managing the fulfilment of supply.

• Ensures all procurements are implemented with highest integrity, transparency, and competitively, and in accordance with Helen Keller’s Code of Conduct and Ethics Policy.

• Understand and comply with Helen Keller Procurement Manual and templates, and internal review and approval procedures.

• Coordinate with project team members, both operations and technical, to identify procurement needs and timelines, providing timely feedback and updates to project teams on progress of their procurements and organizing regular meetings as needed to troubleshoot and review best practices.

• Prepare and issue procurement solicitations based on approved purchase requisition and in accordance with Helen Keller policies. Manage and oversee receipt of offers, ensuring confidentiality of all offers until such time offers are evaluated by the bid evaluation committee.

• Coordinate committee members to attend committee meetings, conduct proper evaluatio...