Procument Officer

We invite applications from suitably qualified candidates. Position Overview:

• The Procurement Officer is responsible for sourcing, purchasing, and managing supplies and merchandise required for the smooth operation of the supermarket.

• This role ensures the right quality, quantity, and price of goods, while maintaining strong supplier relationships and complying with company procurement policies.

Key Responsibilities: Purchasing & Sourcing:

• Source and purchase supermarket goods (groceries, perishables, non-food items, consumables).

• Obtain and compare supplier quotations to ensure best value.

• Prepare and process purchase orders in line with approved requisitions.

• Ensure timely delivery of goods to avoid stock-outs.

Supplier Management

• Identify, evaluate, and onboard reliable suppliers.

• Negotiate prices, credit terms, and delivery schedules.

• Maintain accurate supplier records and contracts.

• Resolve supplier-related issues (short deliveries, poor quality, delays).

Inventory & Stock Control:

• Work closely with Store/Warehouse staff to monitor stock levels.

• Support demand forecasting and re-order planning.

• Ensure proper documentation for goods received (GRNs).

• Minimize overstocking, wastage, and expired items.

Cost Control & Compliance:

• Ensure purchases stay within approved budgets.

• Prevent unauthorized purchases and fraud.

• Ensure compliance with internal procurement policies.

• Support internal and external audits when required.

Documentation & Reporting:

• Maintain accurate procurement records (POs, invoices, delivery notes).

• Prepare procurement reports (daily, weekly, monthly).

• Track price changes and supplier performance.

• Reconcile supplier invoices with deliveries.

Coordination & Communication:

• Liaise with Accounts for payment processing and reconciliation.

• Work with Operations and Sales teams to understand product needs.

• Support emergency or urgent purchases when necessary.

Key Performance Indicators (KPIs)

• Stock availability rate

• Cost savings achieved through negotiation

• Supplier delivery performance

• Accuracy of procurement documentation

• Reduction in expired or wasted items

Required Qualifications: & Experience

• OND/HND/BSc in Procurement, Business Administration, Supply Chain, or related field with 2–4 years’ procurement experience, preferably in retail or supermarket operations.

• Knowledge of ...