Personal Assistant to the CEO on Special Projects at Clean Technology Hub

About This Role

At Clean Technology Hub, we are dedicated to driving sustainable development through innovation, clean energy, and climate-focused solutions. The Personal Assistant to the CEO plays a critical role in ensuring the smooth operation of the executive office and supporting the CEO's ability to lead effectively.

This position is pivotal in enabling high-level decision-making, maintaining strategic focus, and fostering seamless communication across internal and external stakeholders. You will be the organizational linchpin supporting one of the most dynamic sustainability organizations in the region.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage the CEO's calendar by prioritizing meetings, resolving conflicts, and proactively scheduling appointments with internal teams and external partners.
• Travel Coordination: Organize comprehensive travel arrangements, including travel authorizations, flight bookings, hotel reservations, visa applications, airport transfers, and expense reports. Ensure all travel adheres to the company's travel policy.
• Meeting & Event Support: Assist in the planning and execution of internal and external meetings and events. This includes preparing agendas, coordinating presentations, managing vendors and logistics, and ensuring smooth execution.
• Information & Document Management: Provide cross-functional administrative support to all business units, including effective document filing, data management, and maintaining accurate corporate records.
• Office Administration: Oversee general office operations such as maintaining supplies inventory, organizing documents, minute-taking, and basic bookkeeping to support a productive work environment.
• Podcast Production & Website Updates: Collaborate closely with the CEO on podcast production and website updates.