Personal Assistant (Interior Deco)

Position Overview

Our client is a reputable interior décor company known for transforming spaces into stylish and functional environments. We are seeking a proactive, smart, and highly organized Personal Assistant to support the CEO with day-to-day administrative and operational tasks.

The ideal candidate must be reliable, presentable, resourceful, and comfortable working in a dynamic, fast-paced environment.

Key Responsibilities

• Manage the CEO's daily calendar, schedule meetings, appointments, and personal tasks to ensure effective time management
• Organize and prepare materials for meetings, including briefs, reports, client proposals, and mood boards
• Maintain a clear record of ongoing projects, deadlines, and deliverables; provide timely reminders and follow-ups
• Attend meetings with or on behalf of the CEO, take detailed minutes, and ensure action points are tracked and executed
• Handle email correspondence, phone calls, and messages professionally on behalf of the CEO
• Liaise with clients, vendors, artisans, and team members to coordinate project timelines, site visits, and deliveries
• Ensure the CEO is well-prepared for meetings, presentations, and client engagements
• Handle personal errands and administrative tasks (e.g., shopping for office supplies, booking appointments)
• Manage travel arrangements, including flight bookings, accommodation, and transportation when required
• Maintain organized files (digital and physical) including contracts, invoices, receipts, and project documentation
• Conduct market research and prepare reports as requested (e.g., sourcing for décor items, new trends, vendor comparisons)
• Assist in planning and executing events and client presentations
• Maintain a high level of confidentiality, discretion, and professionalism in all dealings

Required Qualifications

• Tertiary education (Bachelor's degree or equivalent)