Personal Assistant at Greenswealth Corporate Services Limited

Job Summary

An established company is recruiting a Personal Assistant to provide high-level administrative and operational support to the Executive, ensuring efficient management of their schedule, communications, and tasks. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support

• Manage the executive's calendar, schedule meetings, and coordinate travel arrangements
• Prepare, proofread, and edit correspondence, reports, and presentations
• Handle incoming calls, emails, and other communications on behalf of the executive
• Maintain accurate filing systems (digital and physical)
• Manage social media pages by editing and posting content

Operational Assistance

• Coordinate and follow up on projects, tasks, and deadlines
• Liaise with internal departments and external partners to facilitate the executive's directives
• Conduct research and compile information as required

Event & Meeting Coordination

• Organise meetings, prepare agendas, and take minutes
• Arrange logistics for business trips, conferences, and company events

Confidentiality & Professionalism

• Handle sensitive information with the utmost discretion
• Represent the executive professionally in all interactions

Personal Tasks

• Assist with personal errands and appointments when necessary
• Manage certain personal projects on behalf of the executive

Qualifications & Requirements

• Bachelor's Degree in Business Administration, Secretarial Studies, or a related field (preferred)
• Excellent communication skills (written and verbal)
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and time management skills
• Ability to work independently and manage multiple priorities
• High level of integrity and confidentiality
• Female candidate
• Must reside close to the office location