Personal Assistant

An exciting opportunity has arisen for a motivated professional. Position Overview:

• Our client, a reputable organization in the pharmaceutical industry, is seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative, operational, and personal support to senior management.

• The ideal candidate will play a critical role in ensuring the smooth day-to-day operations of the executive office by managing schedules, handling correspondence, coordinating meetings, and supporting confidential business activities.

• This role requires professionalism, discretion, strong communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities: Administrative Support Duties:

• Manage and maintain the executive’s daily schedule, calendar, and appointments to ensureeffective time management.

• Prepare, edit, and format documents such as reports, presentations, memos, and internal communications.

• Handle all incoming and outgoing correspondence (emails, phone calls, letters) professionally and promptly.

• Maintain accurate and well-organized filing systems for both physical and electronic documents.

• Monitor office supplies and coordinate replenishment when necessary.

• Assist with data entry, record keeping, and document control in compliance with company policies and regulatory standards.

Executive & Personal Support:

• Act as the primary point of contact between the executive and internal/external stakeholders.

• Anticipate the executive’s needs and proactively address issues before they arise.

• Manage personal errands or assigned tasks discreetly and efficiently when required.

• Handle confidential and sensitive information with the highest level of professionalism and discretion.

Meeting & Travel Coordination:

• Schedule, organize, and coordinate meetings, appointments, and conferences.

• Prepare meeting agendas, take accurate minutes, and follow up on action items.

• Coordinate local and international travel arrangements, including flights, accommodation, transportation, and itineraries.

• Ensure all meeting materials and logistics are prepared in advance.

Communication & Liaison:

• Liaise with internal departments, vendors, healthcare partners, and regulatory bodies when necessary.

• Draft professional emails and communications on behalf of the executive.

• Ensure timely follow-ups on assigned tasks and correspondence.

Office & Operations Support:

• Support the smooth operation of the executive office by ensuring deadlines and priorities are met.

• Assist with...