HR Documentation & Compliance Officer at Fort Knox Group

About the Role

We are seeking a qualified HR Documentation & Compliance Officer to join our team. In this role, you will be responsible for maintaining accurate employee records, ensuring documentation compliance, and supporting HR operations across all projects and clients.

Key Responsibilities

• Maintain accurate and up-to-date employee records for all outsourced staff
• Follow up with employees to ensure timely submission of required documentation (e.g., guarantor forms, referee forms, credentials, medicals, etc.)
• Verify guarantors and referees provided by staff to ensure authenticity and compliance with client requirements
• Ensure timely collation, filing, and secure storage of all HR documents in both physical and electronic formats
• Provide documentation support during onboarding of new hires, ensuring all staff have complete files before deployment
• Track and report on documentation status across all projects and clients
• Liaise with HRBPs to ensure smooth coordination between staff engagement and documentation processes
• Ensure compliance with internal HR policies, client requirements, and statutory regulations
• Support audits and client requests by providing accurate and complete staff records
• Flag gaps, risks, or non-compliance issues in staff documentation and escalate promptly

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field
• 2–4 years of experience in HR administration, records management, or compliance
• Strong knowledge of HR documentation processes and compliance requirements
• Excellent organizational and record-keeping skills with attention to detail
• Ability to maintain confidentiality and handle sensitive employee data
• Strong communication and follow-up skills
• Proficiency in MS Office (Word, Excel, Outlook) and HR information systems