HR and Administrative Assistant (Volunteer) at Gidauniya Aid Empowerment Foundation Initiative (GAEFI)

Position Summary

A reputable organization seeks a dedicated individual to support daily administrative and human resource functions. The HR and Administrative Assistant (Volunteer) will assist the HR and Admin Officer (or Program Coordinator, where applicable) in maintaining staff coordination, documentation, record keeping, and ensuring smooth operations in compliance with organizational policies.

This role provides valuable hands-on experience for individuals interested in pursuing careers in nonprofit administration, human resources, or organizational management.

Location

Borno, Adamawa, Yobe, Katsina, Zamfara, and Sokoto States, Nigeria

Key Responsibilities

• Assist with maintaining and updating staff and volunteer records, attendance, and leave management
• Support recruitment processes, including posting vacancies, scheduling interviews, and compiling applicant documentation
• Help organize onboarding and orientation sessions for new volunteers and staff
• Maintain filing systems (both physical and electronic) for administrative and HR-related documents
• Support logistics arrangements for meetings, training sessions, and workshops
• Assist in preparing HR correspondence such as volunteer agreements, confirmation letters, and timesheets
• Manage office supplies inventory and ensure proper use of organizational resources
• Handle routine administrative tasks including photocopying, scanning, and minute-taking during meetings
• Support the HR and Admin Officer in ensuring adherence to organizational policies, safeguarding principles, and confidentiality standards
• Perform other related duties assigned by the supervisor to support smooth office operations

Areas of Accountability

• Data Accuracy: Ensuring that HR and administrative records are properly maintained