HR Administrator

An established company is recruiting for the following position. Role Overview:

• The HR Administrator is responsible for the proper maintenance of employee records, management of HR documentation (including employment records and onboarding guides), regular updating of internal databases, and effective document control in line with organizational standards.

Key Responsibilities: HR Administration:

• To maintain comprehensive, confidential personnel records on staff (both in hard copy and electronic form)

• Maintain staff records on the database and develop a personnel database along with systems and processes for analysing and reporting on HR matters.

• To support the implementation of HR systems or databases; to enter data and maintain these accordingly.

Recruitment, Selection and Induction:

• Support the end-to-end recruitment process including job postings, candidate sourcing, and application management.

• Coordinate interview schedules between candidates, hiring managers, and panel members.

• Generate interview reports and submit to HRM after every interview session.

• Manage candidate communications, ensuring timely updates on application status.

• Maintain recruitment records and applicant tracking system (ATS) data accurately.

• Assist with pre-employment checks (background verification, reference checks, medicals, etc.).

• Prepare and issue offer letters and employment contracts.

Onboarding Administration:

• Coordinate onboarding activities and induction programs for new hires.

• Prepare onboarding documentation, welcome packs, and ensure completion of all necessary HR forms.

• Liaise with IT, Admin, and other departments to arrange work tools, access cards, and system setup for new employees.

• Maintain and update onboarding checklists and ensure compliance with company policies.

• Support HR in delivering orientation sessions and ensuring new hires integrate smoothly.

General HR Support:

• Ensure compliance with recruitment and employment policies, procedures, and legal requirements.

• Maintain recruitment and onboarding metrics and provide periodic reports to HR leadership.

• Assist in developing and improving recruitment and onboarding processes.

• Support wider HR team with other administrative tasks as required.

Employee Separation Documentation:

• Ensure to collect Resignation letters from employee/HRM File exit interviews form

• Follow up on the clearance Process collect the company assets

• Reports and Analytics:

Create reports and presentations on HR metrics regularly, including employee rete...