Finance Assistant at Protection without Borders (POWIB)

Position Summary

The Finance Assistant will provide critical support to the Finance Department by managing day-to-day financial transactions, maintaining accurate records, assisting with budget tracking, and supporting audits. This role ensures that financial operations comply with organizational policies and donor regulations, contributing to the smooth delivery of humanitarian programs.

Key Responsibilities

Financial Operations

• Process payments and maintain proper financial documentation for all transactions
• Assist in the preparation of bank and cash reconciliations, ensuring accuracy and timeliness
• Record, track, and reconcile advances and expenditures

Documentation and Reporting

• Maintain financial records including ledgers, vouchers, invoices, and receipts
• Support the preparation of monthly financial reports for internal management and donor submissions
• Ensure all payment requests and supporting documents are complete and compliant with organizational policies

Budget and Compliance Support

• Track project expenditures against approved budgets and flag variances
• Assist Finance Officer with internal and external audits, providing required documentation promptly
• Ensure financial procedures are followed in coordination with procurement and program teams

Team Collaboration

• Support the Finance Officer in budget monitoring, reporting, and field financial operations
• Work collaboratively with other departments to ensure timely and accurate financial processing

Core Skills and Competencies

• Strong knowledge of basic accounting principles and NGO financial procedures
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks)
• High attention to detail, accuracy, and organizational skills
• Strong analytical and numerical abilities
• Ability to maintain confidentiality and handle sensitive information
• Excellent communication skills