Finance and Administrative Assistant

About the Role

The Finance and Administrative Assistant provides integrated support across finance and office administration functions. This role supports accurate financial record-keeping, routine finance operations, office coordination, and basic administrative systems that enable DRASA's programs and teams to function efficiently and in compliance with internal and donor requirements.

Finance Support Responsibilities

• Support day-to-day financial operations including payment processing, expense documentation, petty cash, and basic bookkeeping
• Maintain accounting records in Zohobooks or other accounting software through accurate data entry and filing of source documents
• Assist with bank, petty cash, and advance reconciliations; track outstanding staff advances and reimbursements
• Support payroll preparation by compiling payroll inputs, verifying documentation, and preparing schedules for review
• Assist with project and donor expense tracking, including coding transactions to appropriate budgets and cost centres
• Prepare draft routine financial reports and summaries (cash position, expenditure logs, advance schedules)
• Support audit and donor reviews by organizing financial documents and preparing requested schedules
• Ensure financial records are complete, properly authorized, and compliant with finance policies

Administrative and Office Support Responsibilities

• Provide general administrative support including document management, filing, meeting coordination, and correspondence
• Support procurement and vendor management processes: obtain quotes, prepare documentation, track deliveries, and maintain supplier records
• Maintain organized electronic and physical filing systems for finance, admin, and corporate documents
• Assist with logistics for meetings, trainings, and program activities (venue coordination, attendance lists, basic logistics support)
• Support office management functions

Location

Lagos, Nigeria