Facility Supervisor/Admin

Our client is a provider of facility management, operations, and maintenance services. As Facility Supervisor and Admin, you will be responsible for managing the day-to-day operations, maintenance, and safety of the various businesses/facilities while performing administrative tasks to support the organizational efficiency. Administrative Management:

• Maintain and organize administrative records, such as contracts, invoices

• Develop and implement administrative policies and procedures to improve efficiency and compliance

• Supervise and lead staff (Facility Executives, office assistant, security & maintenance team to ensure high performance and adherence to safety protocol

• Provide high-level administrative support to clients, staff, and executives, including scheduling meetings and preparing reports.

• Manage office supplies inventory, placing orders, and ensuring cost-effectiveness.

• Prepare reports, presentations, and documentation for key stakeholders, both Internal and external clients.

• Monitor and manage administrative budgets and expenses.

• Ensure compliance with organizational polices and procedures.

• Regular interaction with clients on facility needs and ways for improvement

Fleet Management:

• Track and manage fleet-related expenses, including fuel, maintenance, repairs, licensing, and insurance, while staying within budget.

• Analyse fleet performance metrics (e.g, fuel efficiency, downtime) and recommend improvements to optimize operations

• Proper documentation- Keep track of vehicle record and maintenance history

• Coordinate and supervise regular maintenance, inspections, and repairs of fleet vehicles to ensure operational readiness and safety

• Monitor compliance with local, state, and federal transportation regulations

• Daily inspection of the cleanliness of the vehicles, both inward and outward

Facility Management & Maintenance:

• Develop and implement preventive maintenance schedules to minimize downtime and ensure operational efficiency, to extend equipment lifespan

• Monitor and manage facility budgets, including costs for repairs, utilities, and supplies

• Conduct regular facility inspections to identify maintenance needs and ensure compliance with environmental regulations and other regulatory matters.

• Oversee the overall office environment, ensuring it is clean, safe, and well-organized,

• Respond promptly to facility-related emergencies and coordinate effective resolution.

• Managed relationships with key vendors and service providers (Cleaning, security, HVAC, plumbing, electrical, etc.)

• Coordinate and ov...