Executive Assistant to VP, Strategic Engagement & Innovation at Pathfinder International

About the Role

This position offers an excellent opportunity for career growth. As the Executive Assistant, you will provide high-level, proactive, and confidential support to the Vice President (VP) of Strategic Engagement and Innovation (SEI) and the SEI leadership teams, including Individual Giving, Lighthouse, Communications, and External Engagement.

Reporting directly to the Vice President, you will ensure seamless coordination, operational efficiency, and effective communication across the department and with internal and external stakeholders. You will act as a key liaison and trusted partner, anticipating needs and driving follow-through on critical priorities.

Key Responsibilities

Executive Support, Calendaring & Scheduling

• Manage calendars and schedule appointments with internal and external stakeholders on behalf of the VP and SEI team members
• Manage complex and frequently changing calendars, ensuring optimal prioritization and alignment with organizational goals
• Coordinate high-level internal and external meetings, including agenda preparation, pre-briefing materials, and timely follow-up on action items
• Serve as a key point of contact between the VP, SEI teams, and stakeholders, ensuring timely communication and responsiveness

Expense Management, Records & Documentation

• Prepare, process, and reconcile expense reports, invoices, and contracts in compliance with organizational policies
• Develop and maintain organized filing, records management, and knowledge-sharing systems (digital and physical) to support accessibility and efficiency
• Track departmental budgets, payments, and reporting deadlines as needed

Travel & Event Coordination

• Plan, coordinate, and manage complex international and domestic travel itineraries for the VP and SEI teams, ensuring efficiency and compliance with organizational requirements