Executive Assistant to the CEO at Elizabeth Maddeux

About the Role

Our client, a leading construction, manufacturing, and distribution group, is seeking an Executive Assistant to the CEO. In this role, you will provide high-level administrative, operational, and strategic support to the CEO. You will ensure effective time management, workflow coordination, decision-making support, and seamless communication flow within and outside the Executive Office. As the primary point of contact between the CEO and internal/external stakeholders, you will ensure the CEO's priorities are executed efficiently and confidentially.

Key Responsibilities

• Manage and coordinate the CEO's calendar, appointments, meetings, and travel schedules
• Prepare daily briefs, agendas, itineraries, and meeting documents for the CEO
• Draft, review, and edit correspondence, memos, presentations, and reports on behalf of the CEO
• Maintain an organized filing system (digital and physical) for confidential documents and records
• Track, prioritize, and follow up on pending actions, deadlines, and deliverables
• Act as the primary liaison between the CEO and internal/external stakeholders
• Respond to inquiries on behalf of the CEO professionally and promptly
• Coordinate communication flow, ensuring accurate and timely dissemination of information
• Assist in the preparation and coordination of executive-level communications, speeches, and presentations
• Schedule, plan, and organize executive meetings, board meetings, retreats, and stakeholder engagements
• Record and distribute accurate minutes, track decisions, and follow up on action points
• Handle logistics for workshops, conferences, and business events attended by the CEO
• Conduct research, gather data, and compile reports to support decision-making
• Prepare executive dashboards, summaries, and briefing notes
• Support strategic initiatives, special projects, and business development activities assigned by the CEO