Executive Assistant to GMD at Ascentech Services Limited

Job Summary

The Executive Assistant provides high-level administrative, operational, and personal support to the Group Managing Director (GMD) across professional and business functions. The role requires exceptional organizational, communication, and multitasking skills to manage calendar activities, content creation, travel coordination, event logistics, and confidential correspondence.

The ideal candidate must be proactive, detail-oriented, and capable of managing complex responsibilities in a fast-paced environment.

Key Responsibilities

Administrative & Executive Support

• Manage the GMD's calendar including meetings, appointments, and travel arrangements
• Provide real-time scheduling updates and timely reminders
• Attend meetings, events, and engagements with the GMD (including weekends or after-hours when required)
• Prepare meeting agendas, take minutes, and track follow-up actions

Content Creation & Social Media

• Support the GMD's personal and professional branding through engaging content
• Draft social media captions, event summaries, and official communications
• Assist with photography, media coverage, and behind-the-scenes documentation during events
• Research industry trends and contribute creative ideas for digital engagement

Travel & Event Coordination

• Arrange flights, hotels, visas, and itineraries for the GMD and accompanying team members
• Liaise with vendors, event organizers, and staff to coordinate attendance at all engagements
• Ensure all logistics (transportation, documentation, and venue readiness) are complete for each trip or event

Communication & Relationship Management

• Handle all incoming and outgoing correspondence on behalf of the GMD
• Maintain strict confidentiality and act with discretion at all times
• Interface effectively with internal teams, senior stakeholders, partners, and clients

Office & File Management

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