Executive Assistant to Chief Executive Officer at Terawork

About the Role

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer, ensuring efficient management of executive tasks, effective communication, and smooth coordination of business activities. This role is responsible for managing the executive's calendar, organizing meetings and travel, handling confidential correspondence, and serving as a key liaison between the CEO and both internal and external stakeholders.

The position requires strong organizational skills, discretion, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support and Office Management

• Manage the CEO's calendar, including scheduling appointments, internal and external meetings, and travel
• Organize and maintain filing systems, correspondence, and documentation for quick retrieval
• Handle all incoming communication, including phone calls, emails, and mail, responding or redirecting as appropriate
• Meet and greet visitors in a professional and welcoming manner
• Organize CEO's office logistics, ensuring smooth day-to-day operations and readiness for business engagements

Meeting and Event Coordination

• Schedule, prepare, and coordinate meetings and events; ensure the CEO is well-prepared with necessary materials and briefings
• Take detailed meeting notes, prepare minutes, and follow up on action items to ensure timely completion
• Liaise with internal and external stakeholders to organize agendas, venues, and logistics

Travel and Logistics Management

• Plan and coordinate complex domestic and international travel arrangements, including flights, accommodations, visas, and itineraries
• Occasionally accompany the CEO on business trips to provide on-site support and assistance

Communication and Correspondence

• Draft, edit, and manage correspondence on behalf of the CEO