Executive Assistant - Operations at Green Space Farms (GSF)

About the Role

An exciting opportunity has arisen for a motivated professional to join Green Space Farms (GSF) as an Executive Assistant - Operations, providing comprehensive administrative and operational support to the CEO and leadership team.

Key Responsibilities

• Provide administrative support services to the CEO
• Manage sensitive data for the CEO and organization with confidentiality
• Review and examine documents for the CEO to ensure quality control and compliance with company procedures and policies
• Monitor and manage the CEO's internal and external correspondence
• Manage regulatory compliance and renewal of expert quotas for all international staff
• Develop corporate communication materials for the company
• Obtain weekly and monthly activity reports from departmental team leads and collate for CEO review
• Assist the CEO in preparation of reports and presentations
• Respond to client queries and requests, escalating to relevant departments as required
• Develop and maintain efficient documentation and filing systems (both hardcopy and electronic)
• Take minutes of CEO meetings and produce memos for review
• Coordinate relevant and adequate logistics and travel plans for the CEO and key stakeholders
• Manage, process, and handle documentation for visa and work permits for expatriate staff
• Liaise with departmental heads as required by the CEO
• Perform other duties as assigned by the CEO

Required Qualifications

• Bachelor's degree in Law, Business Administration, or a related field
• Minimum 4 years of working experience as an Executive Assistant, Personal Assistant, or similar role

Required Skills and Competencies

• Excellent MS Office knowledge
• Strong communication and interpersonal skills
• Ability to conduct research and create reports and presentations
• Ability to handle sensitive information with discretion and confidentiality
• Basic computer and office equipment skills
• Multi-tasking and time-management skills with ability to prioritize tasks
• Highly organized and detail-oriented
• Excellent analytical and problem-solving skills

Additional Requirements

• Age limit: 32 years

Compensation

N250,000 – N350,000 per month

Location

Lagos, Nigeria