Executive Assistant - Healthcare

About the Role

The Executive Assistant provides high-level administrative, operational, and strategic support to the Medical Director and Chief Executive Officer. This role requires exceptional discretion, strong coordination skills, and a deep understanding of hospital operations, clinical governance, and executive workflows. The EA acts as a trusted liaison between the executive office and internal/external stakeholders, ensuring seamless communication, efficient time management, and execution of strategic priorities.

Executive & Administrative Support

• Manage complex calendars for the MD and CEO, including clinical, operational, and board engagements
• Coordinate meetings, prepare agendas, take accurate minutes, and track action items
• Handle confidential correspondence, reports, and executive documentation
• Draft professional emails, memos, presentations, and briefing notes
• Screen calls, manage priorities, and ensure timely follow-up on executive directives

Strategic & Operational Coordination

• Support execution of hospital strategic initiatives and leadership priorities
• Track executive KPIs, departmental reports, and performance dashboards
• Coordinate cross-functional meetings involving clinical, finance, HR, and operations teams
• Follow up on management decisions to ensure implementation and closure

Clinical & Governance Support

• Support the MD with clinical documentation, meetings, and regulatory compliance
• Assist with preparation of board papers, executive summaries, and regulatory submissions
• Maintain accurate records of approvals and executive resolutions

Communication & Stakeholder Management

• Serve as the primary point of contact between the executive office and consultants, government agencies, partners, and donors
• Coordinate visits, inspections, and executive-level engagements
• Manage professional communication with patients, clinicians, and external stakeholders when delegated