Executive Assistant at OJ Wale Pillars Metal and Tech Limited

Job Summary

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide direct administrative and strategic support to the Managing Director and top management team. The ideal candidate will ensure smooth day-to-day operations, handle confidential information, coordinate schedules, and improve the executive office's productivity.

Key Responsibilities

• Manage the Managing Director's calendar, meetings, and travel arrangements
• Track and follow up on directives, deadlines, and deliverables from management meetings
• Prepare professional reports, presentations, memos, and correspondence
• Manage official communication and document organization (physical and digital)
• Provide administrative support for operations, HR, and financial tasks as required
• Coordinate high-level meetings, including agenda preparation and minute-taking
• Conduct research, data entry, and basic analysis to support decision-making
• Maintain confidentiality and act as a reliable liaison between departments and management
• Monitor operational tasks and support execution across departments

Education & Experience

• Bachelor's Degree in Business Administration, Accounting, Economics, or related fields
• 2–3 years of experience in administrative or executive support roles
• Experience in operations, HR assistance, or data analysis is an added advantage

Required Skills & Competencies

• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office Suite and Google Workspace
• Analytical and report-writing skills
• Ability to multitask and perform under pressure with minimal supervision
• Strong attention to detail and problem-solving mindset
• Basic accounting and auditing knowledge is an added advantage